Audio Visual Products and Related Services

{
  "id": 43122,
  "_slug": "tucson-az",
  "title": "Audio Visual Products and Related Services",
  "status": "closed",
  "summary": "<p>The City of Tucson maintains over 100 conference rooms geographically dispersed throughout City facilities in Tucson, Arizona. These conference rooms are used by City staff and public groups to hold in-person and hybrid meetings using video conferencing tools such as Microsoft Teams and Zoom. These rooms range in size from small collaboration spaces to large auditoriums. Each conference room contains different types of audio-visual (AV) technology ranging from those with no technology, to those with sophisticated systems. When scheduling a conference room, meeting facilitators often don&rsquo;t know what technology to expect or how to effectively use the technology. This ultimately impacts the City&rsquo;s ability to successfully facilitate hybrid meetings. &nbsp;</p><p>To overcome these challenges, the City of Tucson Information Technology Department (ITD) is seeking to contract with one or more AV equipment and service providers to refine initial design and build a consistent meeting room AV experience. The chosen contractor(s) will work with the City to create AV packages for each type of conference room based on size. Once finalized, the contractor will be responsible for building out each conference room based on priority and budget established by the City. The contractor will also develop and deliver technical and end-user training programs, associated documentation, and provide a minimum of twice annual inspection and preventative maintenance to keep these systems running with maximum effectiveness. &nbsp;</p><p><strong>AXIA Cooperative - National Contract: </strong>The City of Tucson, as the Lead Procurement Agency, as defined in Axia Cooperative Attachment, has partnered with Axia Coop LLC (&ldquo;Axia Cooperative&rdquo;) to make the resultant contract (also known as the &ldquo;Master Agreement&rdquo; in materials distributed by Axia Cooperative) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit (&ldquo;Public Agencies&rdquo;), through Axia Cooperative&rsquo;s cooperative purchasing program. The City of Tucson is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with Axia Cooperative as a Participating Public Agency in Axia Cooperative&rsquo;s cooperative purchasing program. Axia Cooperative Attachment contains additional information on Axia Cooperative and the cooperative purchasing agreement. Axia Cooperative provides shared services and supply chain optimization to state, local, education and other government entities. Axia Cooperative leverages the spend of public agencies nationwide to command the best prices on products and services. With executive support from the supplier along with pricing and sales commitments, Axia Cooperative provides marketing and administrative support for the Supplier that directly promotes the Supplier&rsquo;s products and services to Participating Public Agencies through multiple channels, each designed to promote specific products and services to Public Agencies on a national basis. Public Agencies benefit from pricing based on aggregate spend and the convenience of a contract that has already been advertised and competed. The Supplier benefits from a contract that allows Participating Public Agencies to directly purchase goods and services without the Supplier&rsquo;s need to respond to additional competitive solicitations. As such, the Supplier must be able to accommodate a nationwide demand for services and to fulfill obligations as a nationwide Supplier and respond to the Axia Cooperative documents (Axia Cooperative Attachment). The City of Tucson anticipates spending approximately $1mm over the full potential Master Agreement term for Audio Visual Products and Related Services. While no minimum volume is guaranteed to the Supplier, the estimated annual volume of purchases under the Master Agreement through Axia Cooperative is approximately $15mm. This projection is based on the current annual volumes among the Lead Procurement Agency, other Participating Public Agencies that are anticipated to utilize the resulting Master Agreement to be made available to them through Axia Cooperative, and volume growth into other Public Agencies through a coordinated marketing approach between the Supplier and Axia Cooperative.</p>",
  "isPaused": false,
  "template": {
    "title": "Request for Proposal"
  },
  "addendums": [
    {
      "id": 17822
    }
  ],
  "copyCount": 1,
  "isPrivate": false,
  "comingSoon": null,
  "created_at": "2023-04-04T18:07:28.415Z",
  "department": {
    "id": 364,
    "name": "Information Technology"
  },
  "government": {
    "code": "tucson-az",
    "organization": {
      "city": "Tucson",
      "logo": "https://assets.procurement.opengov.com/logo-uploads/7dbfd78d-0fa5-4c02-a28f-bdfb438234fd_Tucson_Logo_6-17-22.png",
      "name": "City of Tucson",
      "phone": null,
      "state": "AZ",
      "website": "https://www.tucsonprocurement.com/",
      "zipCode": "85701",
      "address1": "255 W Alameda St",
      "address2": null,
      "phoneExt": null,
      "timezone": "America/Phoenix",
      "countryCode": "US",
      "phoneCountry": "1"
    }
  },
  "financialId": "230149",
  "closeOutReason": null,
  "closedSubstatus": "awarded",
  "proposalDeadline": "2023-05-10T21:00:00.000Z",
  "releaseProjectDate": "2023-04-10T16:39:45.001Z"
}