closed🌐 pasadena2025-RFP-0203

Construction Manager At-Risk for Pasadena Central Library Seismic Retrofit and Renovations

pasadena / Public Works Department, Engineering

Description

The City of Pasadena is requesting statements of qualifications, technical proposals, and price proposals (“Proposal(s)”) for a Construction Manager at Risk ("CMAR" or "Contractor") to provide preconstruction/design-assist services and -- if City’s option to authorize Phase 2 is exercised -- construction services, for the Central Library Seismic Retrofit and Renovations (the "Project") as indicated below and described in greater detail in the Contract Documents enumerated in the City’s Standard Form of Agreement. The City is seeking a CMAR that excels in six (6) key areas: project experience, team composition, project approach and methodology, financial strength, local business commitment and safety record, while also demonstrating a collaborative mindset to achieve optimal value within the Project budget and desired schedule. A Selection Committee shall review the Proposals received and, based on the criteria identified in the RFP, the committee shall select no more than five (5) of the highest scoring finalists to shortlist, interview, and complete final scoring pursuant to the P.M.C. section 4.08.047, competitive selection, using the CMAR alternative project delivery method. Proposer recommended for award of the contract will be evaluated and determined on a best value basis, based on qualifications, technical proposal, price proposal, and interview scores. Construction Manager at Risk is a two-phased project delivery process: (1) Preconstruction/Design Assist Services, which includes Phase 1A, Selective Demolition Work (“Phase 1”) and an option for (2) Construction (“Phase 2”). If the City authorizes Phase 2 it will either issue an amendment to the Phase 1 contract or a separate contract for Phase 2. Note: The City is not obligated to authorize Phase 2 or issue a contract for Phase 2 - Construction. It is the City's intent to reach a mutually agreeable Guaranteed Maximum Price (GMP) prior to an award of Phase 2 contract/amendment. See Article 3 below for further details on authorization of Phases. The Central Library Project will be funded by the Measure PL, which passed on November 2024. EVENT NAME / DESCRIPTION BUDGET / TIMELINE City's Estimate of Direct Cost $123,354,000 Estimated Phase 1 and Phase 1A – Constructability Review Services & Selective Demolition Commencement (6 months duration) August 2025 Estimated Guarantee Maximum Price (GMP) / Completion of Phase 1 – Constructability Review Services January 2026 Estimated Phase 2 NTP – Construction Commencement (30 months) February 2026 Phase 2 – Partial Occupancy or Use * Phase 2 - Substantial Completion * July 2028 Contract Final Completion* August 2028 * The project must reach substantial completion by No Later than ("NLT") July 2028 to ensure a seamless transition with the Library Services Department. A third-party mover contracted by the City of Pasadena will begin moving all the equipment, ancillary, books, desks, chairs and specialized materials to the Central Library starting on August 7, 2028 or earlier. The City of Pasadena will have business impact and related costs for a late completion.

Details?

Posted: Apr 16, 2025
Response deadline: Jun 5, 2025, 11:00 PM UTC
Status: closed
Buyer: pasadena
Department: Public Works Department, Engineering
Jurisdiction: pasadena
Reference #: 2025-RFP-0203

Summary: <ol><li>The City of Pasadena is requesting statements of qualifications, technical proposals, and price proposals (“Proposal(s)”) for a Construction Manager at Risk ("CMAR" or "Contractor"
Is Paused: false
Template Title: Request for Proposals (Competitive Selection PMC 4.08.047)
Copy Count: 0
Government Organization Logo: https://assets.procurement.opengov.com/logos/Pasadena.jpeg
Government Organization Name: City of Pasadena
Government Organization State: CA
Government Organization Website: https://www.cityofpasadena.net/
Government Organization Zip Code: 91101
Government Organization Address1: 100 N. Garfield Avenue
Government Organization Timezone: America/Los_Angeles
Government Organization Country Code: US
Government Organization Phone Country: 1

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Raw record

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  "_slug": "pasadena",
  "title": "Construction Manager At-Risk for Pasadena Central Library Seismic Retrofit and Renovations",
  "status": "evaluation",
  "summary": "<ol><li>The City of Pasadena is requesting statements of qualifications, technical proposals, and price proposals (&ldquo;Proposal(s)&rdquo;) for a Construction Manager at Risk (\"CMAR\" or \"Contractor\") to provide preconstruction/design-assist services and -- if City&rsquo;s option to authorize Phase 2 is exercised -- construction services, for the Central Library Seismic Retrofit and Renovations (the \"Project\") as indicated below and described in greater detail in the Contract Documents enumerated in the City&rsquo;s Standard Form of Agreement. The City is seeking a CMAR that excels in six (6) key areas: project experience, team composition, project approach and methodology, financial strength, local business commitment and safety record, while also demonstrating a collaborative mindset to achieve optimal value within the Project budget and desired schedule.</li><li>A Selection Committee shall review the Proposals received and, based on the criteria identified in the RFP, the committee shall select no more than five (5) of the highest scoring finalists to shortlist, interview, and complete final scoring pursuant to the P.M.C. section 4.08.047, competitive selection, using the CMAR alternative project delivery method. Proposer recommended for award of the contract will be evaluated and determined on a best value basis, based on qualifications, technical proposal, price proposal, and interview scores.</li><li>Construction Manager at Risk is a two-phased project delivery process: &nbsp;(1) Preconstruction/Design Assist Services, which includes Phase 1A, Selective Demolition Work (&ldquo;Phase 1&rdquo;) and an option for (2) Construction (&ldquo;Phase 2&rdquo;). &nbsp;If the City authorizes Phase 2 it will either issue an amendment to the Phase 1 contract or a separate contract for Phase 2. Note: The City is not obligated to authorize Phase 2 or issue a contract for Phase 2 - Construction. It is the City's intent to reach a mutually agreeable Guaranteed Maximum Price (GMP) prior to an award of Phase 2 contract/amendment. &nbsp;See Article 3 below for further details on authorization of Phases.</li><li>The Central Library Project will be funded by the Measure PL, which passed on November 2024.</li></ol><table class=\"MsoTableGrid\" style=\"border-collapse: collapse; width: 663px; height: 212px; border-spacing: 0px;\" border=\"1\" cellspacing=\"0\" cellpadding=\"0\"><tbody><tr style=\"height: 19px;\"><td style=\"width: 478.521px; border: solid; padding: 0in 5.4pt; height: 19px;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\"><strong>EVENT NAME / DESCRIPTION</strong></p></td><td style=\"width: 182.479px; border-width: initial; border-style: solid solid solid none; border-color: initial; border-image: initial; padding: 0in 5.4pt; height: 19px;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\"><strong>BUDGET / TIMELINE</strong></p></td></tr><tr style=\"height: 19px;\"><td style=\"width: 478.521px; border-width: initial; border-style: none solid solid; border-color: initial; border-image: initial; padding: 0in 5.4pt; height: 19px;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">City's Estimate of Direct Cost</p></td><td style=\"width: 182.479px; border-width: initial; border-style: none solid solid none; border-color: initial; padding: 0in 5.4pt; height: 19px; text-align: center;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">$123,354,000</p></td></tr><tr style=\"height: 37px;\"><td style=\"width: 478.521px; border-width: initial; border-style: none solid solid; border-color: initial; border-image: initial; padding: 0in 5.4pt; height: 37px;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">Estimated Phase 1 and Phase 1A &ndash; Constructability Review Services &amp; Selective Demolition Commencement (6 months duration)</p></td><td style=\"width: 182.479px; border-width: initial; border-style: none solid solid none; border-color: initial; padding: 0in 5.4pt; height: 37px; text-align: center;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">August 2025</p></td></tr><tr style=\"height: 55px;\"><td style=\"width: 478.521px; border-width: initial; border-style: none solid solid; border-color: initial; border-image: initial; padding: 0in 5.4pt; height: 55px;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">Estimated Guarantee Maximum Price (GMP) / Completion of Phase 1 &ndash; Constructability Review Services</p></td><td style=\"width: 182.479px; border-width: initial; border-style: none solid solid none; border-color: initial; padding: 0in 5.4pt; height: 55px; text-align: center;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">January 2026</p></td></tr><tr style=\"height: 37px;\"><td style=\"width: 478.521px; border-width: initial; border-style: none solid solid; border-color: initial; border-image: initial; padding: 0in 5.4pt; height: 37px;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">Estimated Phase 2 NTP &ndash; Construction Commencement (30 months)</p></td><td style=\"width: 182.479px; border-width: initial; border-style: none solid solid none; border-color: initial; padding: 0in 5.4pt; height: 37px; text-align: center;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">February 2026</p></td></tr><tr style=\"height: 19px;\"><td style=\"width: 478.521px; border-width: initial; border-style: none solid solid; border-color: initial; border-image: initial; padding: 0in 5.4pt; height: 19px;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">Phase 2 &ndash; Partial Occupancy or Use *</p></td><td style=\"width: 182.479px; border-width: initial; border-style: none solid solid none; border-color: initial; padding: 0in 5.4pt; height: 19px; text-align: center;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">&nbsp;</p></td></tr><tr><td style=\"width: 478.521px; border-width: initial; border-style: none solid solid; border-color: initial; border-image: initial; padding: 0in 5.4pt;\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">Phase 2 - Substantial Completion *</p></td><td style=\"width: 182.479px; border-width: initial; border-style: none solid solid none; border-color: initial; padding: 0in 5.4pt; text-align: center;\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">July 2028</p></td></tr><tr style=\"height: 19px;\"><td style=\"width: 478.521px; border-width: initial; border-style: none solid solid; border-color: initial; border-image: initial; padding: 0in 5.4pt; height: 19px;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">Contract Final Completion*</p></td><td style=\"width: 182.479px; border-width: initial; border-style: none solid solid none; border-color: initial; padding: 0in 5.4pt; height: 19px; text-align: center;\" valign=\"top\"><p style=\"margin: 0in; line-height: normal; font-size: 11pt;\">August 2028</p></td></tr></tbody></table><p style=\"margin: 0in 0in 8pt; line-height: 107%; font-size: 11pt;\">&nbsp;</p><p style=\"margin: 0in 0in 8pt; line-height: 107%; font-size: 11pt;\">* The project must reach substantial completion by No Later than (\"NLT\") July 2028 to ensure a seamless transition with the Library Services Department.&nbsp; A third-party mover contracted by the City of Pasadena will begin moving all the equipment, ancillary, books, desks, chairs and specialized materials to the Central Library starting on August 7, 2028 or earlier.</p><p style=\"margin: 0in 0in 8pt; line-height: 107%; font-size: 11pt;\">The City of Pasadena will have business impact and related costs for a late completion.</p>",
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  "proposalDeadline": "2025-06-05T23:00:11.551Z",
  "releaseProjectDate": "2025-04-16T21:04:57.343Z"
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